The Renters' Rights Act has changed how landlords manage rental properties. While much of the discussion has focused on legal reforms such as the abolition of Section 21 and the introduction of periodic tenancies, the biggest impact for many landlords is on day-to-day portfolio management.
Today's landlords are expected to maintain better records, respond more efficiently to tenant issues, and demonstrate compliance whenever required.
Whether you own one rental property or a growing portfolio, now is a good time to review how you're managing your properties. Here are six areas every landlord should revisit.
1. Review Your Compliance Records
Compliance has always been a legal responsibility, but under the evolving regulatory landscape, keeping accurate records has become increasingly important.
Make sure each property has up-to-date documentation where required, including:
Equally important is knowing when certificates expire. Missing a renewal date can create unnecessary risk and administrative pressure.
How Propell helps: Propell stores your compliance documents securely and helps you keep track of important renewal dates, giving you greater visibility across your portfolio.
2. Keep Tenancy Documents Organised
With periodic tenancies now the standard in England, landlords may need to rely more heavily on accurate tenancy records throughout the life of the tenancy, not just at renewal.
It's good practice to keep documents such as:
Having everything readily available can make day-to-day management much simpler.
How Propell helps: Store tenancy documents securely within each property's record, making them easy to access whenever you need them.
3. Stay on Top of Property Documents
Every property generates paperwork: mortgage documents, insurance policies, compliance certificates, warranties, and inspection reports.
Without a structured system, important documents can quickly become scattered across emails, cloud folders, and filing cabinets. Centralising documentation saves valuable time and reduces the likelihood of missing important information.
How Propell helps: Propell keeps your property documents organised in one secure location, linked directly to each property.
4. Monitor Insurance and Key Renewal Dates
Landlords often focus on compliance certificates but overlook other important renewals.
These may include:
Reviewing renewal dates regularly helps avoid unnecessary disruption and gives you more time to make informed decisions.
How Propell helps: Keep insurance information and important renewal dates organised alongside your property records, giving you a clearer overview of upcoming actions.
5. Build Better Portfolio Visibility
As portfolios grow, managing multiple properties using spreadsheets and separate folders becomes increasingly difficult.
Having a complete overview of your portfolio allows you to quickly understand:
When everything is connected, day-to-day management becomes more efficient.
How Propell helps: Propell brings your entire portfolio together into one central dashboard, helping you access key property information in just a few clicks.
6. Be Proactive, Not Reactive
The Renters' Rights Act reinforces the importance of proactive property management.
Instead of waiting until a certificate expires or a document is requested, landlords should build processes that make staying organised part of their routine.
Small administrative tasks, when managed consistently, can help reduce stress and make responding to tenant enquiries, compliance checks, or portfolio reviews much easier. The more organised your portfolio is today, the better prepared you'll be for tomorrow.
Organisation Is Becoming a Competitive Advantage
Property management isn't becoming simpler, but it can become more organised.
As regulatory expectations continue to evolve, landlords who invest in better systems and stronger record-keeping will be better placed to manage their portfolios efficiently and confidently.
Propell is designed to bring everything together in one secure platform, helping landlords:
Instead of juggling multiple spreadsheets, folders, and reminders, you can manage your portfolio from a single platform built for modern landlords.
Ready to Simplify Your Property Management?
Book a free Propell demo today and discover how one platform can help you stay organised, manage compliance, and gain complete visibility across your property portfolio.
Frequently asked questions
Which six areas should landlords review under the Renters' Rights Act?
Compliance records, tenancy documents, property documents, insurance and key renewal dates, portfolio visibility, and being proactive rather than reactive.
How has the Renters' Rights Act changed portfolio management?
While much discussion focuses on legal reforms such as the abolition of Section 21 and the introduction of periodic tenancies, the biggest impact for many landlords is on day-to-day management: maintaining better records, responding more efficiently to tenant issues, and demonstrating compliance when required.
Which compliance documents should each property have?
Where required, Gas Safety Certificates, Energy Performance Certificates (EPCs), Electrical Installation Condition Reports (EICRs), and property licensing documentation. Knowing when certificates expire is equally important.
Why does portfolio visibility matter?
As portfolios grow, managing multiple properties with spreadsheets and separate folders becomes difficult. A complete overview helps you quickly understand ownership, compliance status, document availability, insurance information, and key property details.
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